Understanding web counselling process

Updated on: Tuesday, June 30, 2009

The government has introduced total web counselling from this year in the engineering admissions. Introduced for completing the admission process early, this much thought-about process needs to be understood carefully by the students.

The entire process can be divided into eight phases.

Stage 1: First register for certificate verification by entering details like hall ticket number and rank at the helpline centre.

Stage 2: Verification of Certificates: Verify the details printed on registration form for name, local area, sex, category, date of birth etc for correctness. If there is any mistake, report to verification officer for correction. If you belong to SC/ST/BC Category submit the original Caste Certificate.

After that report to one of the Certificate verification officers to get other certificates like Rank Card, Hall ticket, Marks memo, Study certificate, income certificate etc. for verification. If you belong to OC Category, directly report to Certificate verification officer.

A print out of receipts of certificates will be given to you and if you find any discrepancy report to the Chief Verification Officer for correction. Append your signature.

Stage 3: Instructions on Exercising Options: Exercising options means you have to select colleges and courses you wish to join and arrange them in the order of priority. Collect list of college and their codes, courses offered and course codes, manual option form and specimen option form and retain with you. The officer in briefing room will explain the procedure of exercising options and filling of blank option form.

Stage 4: Preparatory work to be made by you at home for exercising options: Consult your parents or friends on the selection of courses and colleges.

Take the manual option form and write option number, college code and course code. For example, if you wish to join in JNTU College of Engineering, Hyderabad under option number, you will write 1, under College code write JNTH, under course write CSE. If you wish to join in Mechanical Engineering Branch as your second option, write 2 under option number, HYD under district code and JNTH under College code and write MECH under course code i.e. if the vacancy is not available in CSE Branch, MEC will be considered for allotment of seats. In the similar fashion, write down any number of options.

Stage 5: Procedure to be followed for exercising options on Internet: You can exercise the options from home or from any Internet café or from any Help Line Centre. For entering the options on the computer screen make use of specimen option form. Save the option numbers entered on the screen periodically.

Later enter website address: http://apeamcet.nic.in or as indicated in the notification. The home page contains the information regarding Web Counselling, and “Candidates Login” for exercising options.

You have to first complete the registration and generate the password required for exercising options. Enter details like application number, EAMCET H.T No. rank, Date of Birth for generating password. Save the password and click on “Log Out” to complete the registration and return to home page.

For Exercising Options: Enter the details “ICR No., Hall Ticket No., Pass Word and Date of Birth” and click on “Sign In”. Read the declaration and click on Check Box to confirm the same and then click on “Option Entry Form.”

The screen will display various districts along with check boxes. Select one or more districts or state-wide institutions to display the Colleges in those districts along with state-wide Institutions or ‘Check all’ to display all the Colleges in the state including state-wide Institutions. Click on ‘Display Option Entry form’ displays the screen for exercising the options. By looking at already filled Specimen Option form, enter the option numbers in the spaces on the screen.

You are advised not to start entering options directly on the web without preparatory work at home, as you may commit mistakes. Save the options at regular intervals. After completion of entries click on “Logout.” It displays an alert message with three buttons “Save and Logout”, “Confirm Logout” and ‘Cancel Logout’. Click on “Save & Logout” button will save the options exercised up to that point of time and display the details. Click on “Confirm Logout’ button will directly display the details of the options exercised. Students can add, modify or delete the options any number of times within in stipulated time. The options recorded in the server on the last day will be frozen and taken for allotment of seats. Take a printout of the options exercised.

Stage 6: Final Allotment of Seats: The allotments will be processed on the date mentioned in the notification based on merit and category and will be placed in the web. Download the allotment order.

Stage 7: Payment of Fees: With downloaded allotment order you have to remit the fees in one of the branches of Andhra Bank or Indian Bank in the State and obtain a receipt. However in respect of SC/ST/BC/PH/Minority a candidate whose parental income is up to Rs. 1 lakh per annum, payment of tuition fee and special fee is exempted.

Stage 8: Reporting at College: With downloaded allotment order fee receipt etc., you have to report at the respective colleges in which seat is allotted within the dates mentioned by the authorities. If you fail to report on or before the stipulated date you will have no claim further on the allotment.

Understanding web counselling process

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